Q41. Which e-mail function allows you to respond to all recipients of a message?
a) Reply
b) Reply All
c) Forward
d) Delete
Show Answer
Correct Answer: b) Reply All
Explanation: The ‘Reply All’ function allows you to respond to all recipients of a message, including the original sender and any additional recipients.
Q42. What is the main function of the ‘Delete’ button in an e-mail application?
a) To remove the e-mail from the inbox
b) To save the e-mail as a draft
c) To forward the e-mail to another address
d) To add an attachment
Show Answer
Correct Answer: a) To remove the e-mail from the inbox
Explanation: The ‘Delete’ button removes the e-mail from the inbox, typically sending it to the ‘Trash’ or ‘Deleted Items’ folder. It does not save as a draft, forward, or add attachments.
Q43. How can you view an attachment in an e-mail on a desktop?
a) Click on the attachment link or icon
b) Reply to the e-mail
c) Forward the e-mail
d) Save the e-mail as a draft
Show Answer
Correct Answer: a) Click on the attachment link or icon
Explanation: To view an attachment on a desktop, you need to click on the attachment link or icon within the e-mail. Replying, forwarding, or saving as a draft does not allow access to the attachment.
Q44. What does ‘Email Filtering’ typically help with?
a) Deleting e-mails
b) Forwarding e-mails
c) Organizing e-mails based on specific criteria
d) Writing new e-mails
Show Answer
Correct Answer: c) Organizing e-mails based on specific criteria
Explanation: Email filtering helps organize e-mails based on specific criteria, such as sender, subject, or keywords. It does not delete, forward, or write new e-mails.
Q45. What action should you take to add a contact to your address book from an e-mail?
a) Open the e-mail and select ‘Add to Contacts’
b) Forward the e-mail
c) Mark the e-mail as important
d) Delete the e-mail
Show Answer
Correct Answer: a) Open the e-mail and select ‘Add to Contacts’
Explanation: To add a contact to your address book, open the e-mail and select ‘Add to Contacts.’ Forwarding, marking as important, or deleting does not add contacts.
Q46. What is the role of the ‘Outbox’ folder in an e-mail client?
a) Stores e-mails that are waiting to be sent
b) Stores sent e-mails
c) Stores e-mails that are being edited
d) Stores deleted e-mails
Show Answer
Correct Answer: a) Stores e-mails that are waiting to be sent
Explanation: The ‘Outbox’ folder holds e-mails that are queued and waiting to be sent. It does not store sent, edited, or deleted e-mails.
Q47. What does the ‘Print Preview’ function do in an e-mail client?
a) Shows how an e-mail will look when printed
b) Deletes the e-mail
c) Saves the e-mail as a PDF
d) Archives the e-mail
Show Answer
Correct Answer: a) Shows how an e-mail will look when printed
Explanation: The ‘Print Preview’ function allows you to see how the e-mail will appear when printed. It does not delete, save as a PDF, or archive the e-mail.
Q48. What information is typically included in the ‘E-mail Body’?
a) Recipient’s address
b) Sender’s address
c) Message content
d) E-mail attachments
Show Answer
Correct Answer: c) Message content
Explanation: The ‘E-mail Body’ contains the main message content. It does not include the recipient’s or sender’s address or any attachments.
Q49. How can you ensure that an e-mail is not accidentally deleted?
a) Use the ‘Archive’ option
b) Use the ‘Reply’ function
c) Use the ‘Forward’ function
d) Use the ‘Save as Draft’ option
Show Answer
Correct Answer: a) Use the ‘Archive’ option
Explanation: Using the ‘Archive’ option helps ensure that an e-mail is not accidentally deleted. The ‘Reply’, ‘Forward’, or ‘Save as Draft’ options do not prevent deletion.
Q50. What is the function of the ‘E-mail Account Settings’?
a) To configure e-mail account preferences
b) To delete e-mails
c) To add attachments
d) To send e-mails
Show Answer
Correct Answer: a) To configure e-mail account preferences
Explanation: ‘E-mail Account Settings’ allow you to configure various preferences and options for your e-mail account. They do not delete e-mails, add attachments, or send e-mails.