Q11. What is the purpose of the ‘Save As’ function?
a) To save changes to the existing document
b) To save a copy of the document with a new name or location
c) To close the document
d) To print the document
Show Answer
Correct Answer: b) To save a copy of the document with a new name or location
Explanation: ‘Save As’ allows you to save a document under a new name or location, creating a new file while keeping the original unchanged.
Q12. To cut selected text from a document, which shortcut key should be used?
a) Ctrl+C
b) Ctrl+X
c) Ctrl+V
d) Ctrl+Z
Show Answer
Correct Answer: b) Ctrl+X
Explanation: The shortcut key Ctrl+X is used to cut selected text, removing it from its current location and placing it on the clipboard for pasting elsewhere.
Q13. Which tool is used to check spelling and grammar in a word processor?
a) Format Tool
b) Help Tool
c) Review Tool
d) Insert Tool
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Correct Answer: c) Review Tool
Explanation: The ‘Review’ tool often includes spelling and grammar check functions, helping users to identify and correct errors in their text.
Q14. What does the ‘Align Left’ option do?
a) Centers the text on the page
b) Aligns the text to the right margin
c) Aligns the text to the left margin
d) Justifies the text evenly between the margins
Show Answer
Correct Answer: c) Aligns the text to the left margin
Explanation: ‘Align Left’ aligns the text to the left margin of the page, creating a straight left edge and a ragged right edge.
Q15. How can you insert a page break in a document?
a) By pressing Ctrl+P
b) By pressing Ctrl+Enter
c) By pressing Ctrl+S
d) By pressing Ctrl+C
Show Answer
Correct Answer: b) By pressing Ctrl+Enter
Explanation: Pressing Ctrl+Enter inserts a page break, which starts a new page in the document without deleting any content.
Q16. What is the purpose of the ‘Format Painter’ tool?
a) To change the font size
b) To apply the same formatting from one part of the document to another
c) To spell check the document
d) To insert images
Show Answer
Correct Answer: b) To apply the same formatting from one part of the document to another
Explanation: The ‘Format Painter’ tool allows users to copy formatting from one section of text and apply it to another, ensuring consistency throughout the document.
Q17. Which file format is commonly used for saving documents to ensure they are universally readable?
a) .docx
b) .xls
c) .pdf
d) .ppt
Show Answer
Correct Answer: c) .pdf
Explanation: The .pdf format is widely used for saving documents as it preserves formatting and is readable across different devices and platforms.
Q18. To apply bold formatting to selected text, which option should be used?
a) Ctrl+B
b) Ctrl+I
c) Ctrl+U
d) Ctrl+F
Show Answer
Correct Answer: a) Ctrl+B
Explanation: The shortcut key Ctrl+B is used to apply bold formatting to selected text, making it appear thicker and more prominent.
Q19. What function does the ‘Undo’ command perform in a word processor?
a) Repeats the last action
b) Closes the document
c) Reverts the last action
d) Saves the document
Show Answer
Correct Answer: c) Reverts the last action
Explanation: The ‘Undo’ command reverts the last action, allowing users to correct mistakes or unwanted changes.
Q20. How can you view the current document in full screen mode?
a) By selecting ‘Full Screen’ from the View menu
b) By pressing F11
c) By selecting ‘Zoom In’ from the View menu
d) By pressing F12
Show Answer
Correct Answer: b) By pressing F11
Explanation: Pressing F11 usually toggles full-screen mode in many word processors, providing a distraction-free view of the document.